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OFFICE MOVING INSTRUCTIONS

EMPLOYEE: ___________________________________________
LABEL COLOR: ____________________________
ROOM / AREA: _________________________________________

LABELING

The "Room / Area" code above is your new address for the purposes of moving to your new building. Every item that is to be moved for you must have a tag on it indicating your unique room or area code. If an item does not have a tag on it, you can assume that it will not be moved or that it will get lost. Each employee has the responsibility of tagging all items in his work area. Please follow the directions below and do not leave your old work area until you are sure that all items are properly tagged.

You may be asked to pack or tag in a common area. If so, please be familiar with the area or room code for that area and be sure that all items are tagged appropriately. Your Move Coordinator will have a floor plan identifying the codes for each room and area in the building.

Please use a magic marker or felt tip pen to mark the labels. Please be sure that all codes are written legibly on the labels. If you are packing a number of cartons in your area, you should use the section of the tag marked pieces to list the total number of cartons originating from your area; for example, 1 of 5, 2 of 5, 3 of 5, etc.

LABEL PLACEMENT

Affix all labels in a place where the movers will easily view them. Examples: top right surface of desks, bookcases, credenzas, and tables. Labels on the boxes should be placed on the end of the cartons near, but not interfering with the handles. Labels should be on the front of file cabinets and on the top of computer casings. For chairs and sofas the labels should be placed on the base or legs, as they will not adhere to upholstery.

Do not place labels on the glass screens of terminals or PCs. If you need to place a label on a rough surface, use scotch tape to be sure it will not peel off. Please do your labeling as near to moving day as possible to decrease the chance of labels coming off the pieces they are meant to identify.

PACKING INSTRUCTIONS

All boxes are stacked on dollies when moved, so be sure that the tops of the boxes are closed and flat. Fill the boxes completely. (Partially packed boxes will crush in the move.)

The boxes that are being utilized for your move do not require sealing tape. Please familiarize yourself with how they assemble.

Fragile items should be wrapped in paper. Cartons containing fragile items should be marked accordingly.

Desks, bookcases, storage cabinets and credenzas will be upended during the move. Contents of these items should be packed in cartons. Besides labeling for your area you may want to write on the cartons that they contain items from your desk or credenza, etc.

FILE CABINETS
  • Vertical (narrow) file cabinets – DO NOT require packing. Be sure that all pressure plates are moved forward so contents will be secured when moving.
  • Lateral (wide) file cabinets – Contents above the bottom two draws MUST be packed into cartons. Label the file and the cartons containing contents from the file with the same number. You may want to indicate which drawer the contents belong in.
  • Stationary Cabinets – Contents of these cabinets MUST be completely packed into cartons.

Fireproof or Safe Files – No packing is required. Secure the draws closed.

PICTURES, BULLETIN BOARDS AND WHITE BOARDS

These items should be removed from walls and labeled. These items will be wrapped by the movers and transported in special cardboard bins.

COMPUTER TERMINALS, PC’s AND PRINTERS

All sensitive computer and electronic equipment will be carefully wrapped and transported in special bins. DO NOT BOX THESE ITEMS. Cords, cables and mouses should be placed in the pouches provided and labeled to deliver to your new area. Be sure each piece of your equipment has a label on it.

If you have a printer that utilizes a cartridge, it should be removed for the move. Loose keyboard keys should be placed in your cable pouch.

Disks should be packed separately. Before shutting down your computer make sure you have completed any backup requirements that you may have been instructed to perform.

PERSONAL ITEMS

If your workspace contains any personal items, such as pictures, trophies, knick-knacks, plants or other valuables, you MUST hand carry these items to your new office. The mover is not liable for non-company owned property.

MISCELLANEOUS

Remember to label everything that is to be moved, including wastebaskets, floor mats, heaters, coat racks, and in-out baskets. On move day every item to be moved should have a label on it or packed in a box with a label on it. If your work area contains items that are not to be moved, please mark them "Not to be Moved" or " Trash".

CERTIFIED VAN SERVICE, INC., a full-service moving company, is pleased to have been appointed to handle you company’s relocation. You will find our people well qualified and helpful. If you have any question about what you need to do, please ask any supervisor while we are on site. Good Luck in your new office!